How to export a workshop?

This one is great to save time and energy: get your session transcript in a matter of seconds.

Once you start a live workshop, you can export the contents to an Excel file that does two great things for you:

  1. Prevents write up - no more translating sticky-note-scrawls of single words that made sense an hour ago, but are now meaningless
  2. Provides all the underlying data for the workshop

You can access this function at the end of each session

When the workshop completes, there is a button to 'Export Workshop':

Click on the button, you will be presented with a confirmation page; when you click 'Export' an Excel download is created.

Is your session not completed yet? You can still export it

If you are halfway through a session you can still get your export. NB: your export might be missing some data, depending on the progress you made. To avoid any issue, we recommend completing the session.

To get your export, go to the Axis homepage and click on 'Export' next to the session you are interested in.

The export file structure

Let's take a look at how the Excel file is built. The file will have a number of tabs in it depending on your workshop configuration:

  • Workshop config will display all of the high-level configuration for the session, including: name, objective, activities selected and the key question
  • Shares - if you had a method in the Share phase, all the input generated will be available on this specific tab only.
  • Workshop themes - if you had a Frame activity, all of the ideas submitted during this stage will apprear here, as well as any additional information (for example, what group they were in for multi-dimensional methods like SWOT or Rose Thorn Bud), and what name they were given as a theme for the rest of the workshop
  • Ideas - All data associated to the ideas is in this tab, including name, description, groups any scoring information and a count of any actions raised against it
  • Actions - if there are any actions raised against an idea, these will be listed on this tab.

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